Information in accordance with Art. 13 GDPR for Applicants

Compliance with data protection regulations is a high priority for our company. We would like to inform you below about how we process your personal data:

Controller / Data protection officer:
The Earlybird company to which you apply for a job or submit an unsolicited application is responsible for processing your personal data for the applicant selection process. For certain processing of your data in connection with the implementation of the application process, Earlybird DWES Management GmbH & Co. KG, Earlybird Growth Management GmbH & Co. KG, Earlybird Health Management GmbH & Co. KG, Earlybird UNI-X Management GmbH & Co. KG, Earlybird VC Management GmbH & Co. KG and Earlybird Venture Capital Management GmbH & Co. KG are jointly responsible (Art. 26 GDPR). In this respect, we have established agreements as to which of us fulfils which obligations under data protection law. We are supported by our data protection officer in fulfilling our data protection obligations. The contact details are: datenschutz nord GmbH, Berlin-Charlottenburg branch, Kurfürstendamm 212, 10719 Berlin, office@datenschutz-nord.de.

Data we process:
As part of the application process, we ask you for personal data that is necessary for processing your application. These are in particular your contact data, such as your name and address, as well as all data related to the application, such as CV, certificates, qualifications, answers to questions, etc. If you submit an application for reimbursement of travel expenses, we also need your bank details. The legal basis for the processing of your data results from § 26 BDSG.
If you voluntarily provide us with additional personal data, we will process your data on the basis of your withdrawable consent in accordance with Art. 6 Para. 1 lit. a, Art. 7 GDPR in conjunction with § 26 Para. 2 BDSG.

Purpose of data processing:
The purpose of data processing is the applicant selection process.

Sources of the data:
We process the personal data that you provide us with during the application process.
Additionally, we might source data from other sources including external business partners, e.g. headhunters, and data published by job oriented social networks, e.g. LinkedIn.

Data deletion:
If there is no legal retention period, the data will be deleted as soon as storage is no longer necessary or the justified interest in storage has expired. If no recruitment takes place, this is usually the case no later than six months after completion of the application process. In individual cases, individual data may be stored for a longer period (e.g. travel expense accounting). The duration of the storage then depends on the legal storage obligations, e.g. by the tax code (six years) or the commercial code (ten years). Further storage of your data is also permitted if further processing is necessary for the assertion, exercise or defence of legal claims after we have weighed up our interests. If you have not been hired, but your application is still of interest to us, we will ask you if you consent to us keeping your application available for consideration with future job openings. This longer storage is based on your withdrawable consent in accordance with Art. 6 Para. 1 lit. a, Art. 7 GDPR in conjunction with § 26 Para. 2 BDSG. If you sign an employment contract, we will store your data for the duration of the employment relationship. In this case, you will receive further information about the processing of your data in the employment relationship as soon as you start the employment relationship with us.

Confidentiality of processing / Recipients of your data:
Your data will be treated confidentially in any case. Access is only granted to those persons who need it to fulfil their tasks. For the purpose of applicant selection, incoming applications may be forwarded to the respective Earlybird company/section to which the application is addressed or which can decide on the respective application. The legal basis for this forwarding is Art. 6 Para. 1 lit. f GDPR, based on our legitimate interest in ensuring that the applicant selection decision is made by the appropriate (more relevant) Earlybird company in each case. Recipients of your data may also be service providers that we use to provide our services in accordance with your instructions, e.g. in the areas of IT, application management (online application system) or communication (e-mail, video interviews) with you (so-called processing on behalf of the controller in accordance with Art. 28 GDPR). The servers of some of the service providers we use are located in the USA and other countries outside the European Union. Countries outside the European Union (third countries) handle the protection of personal data differently from countries within the European Union. There is currently no EU Commission decision that third countries generally offer an adequate level of protection. At present, secure transmission to the USA in particular is not completely possible. However, we have concluded the data protection agreement (EU standard contractual clauses) provided by the EU Commission for the processing of personal data in third countries with the corresponding processors in order to ensure the level of data protection as far as possible. You can request a copy of this data protection agreement at the contact details given above.

Your rights:
As a data subject, you have the right to be informed about the personal data concerning you (Art. 15 GDPR) as well as to correct incorrect data (Art. 16 GDPR). You also have the right to have your data deleted if one of the reasons stated in Art. 17 of the GDPR applies, e. g. if the data is no longer required for the purposes pursued. Furthermore, there is the right to restrict processing if one of the prerequisites specified in Art. 18 GDPR is fulfilled and, in the cases of Art. 20 GDPR, the right to data portability. If the processing of data is based on your consent, you are entitled to withdraw your consent to the use of your personal data at any time in accordance with Art. 7 GDPR. Please note that the withdrawal is only effective for the future. Processing that took place before the withdrawal is not affected. Please also note that, despite your withdrawal, we may have to retain certain data for a certain period of time in order to comply with legal requirements (see "Data deletion" in more detail).

Right to object
You shall have the right to object to the data processing, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on Art. 6 Para. 1 lit. e or f GDPR, including profiling based on those provisions. We as the controller shall no longer process the personal data unless we demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of you or for the establishment, exercise or defence of legal claims. Pursuant to Art. 77 GDPR, you have the right to lodge a complaint with a supervisory authority if you are of the opinion that the processing of data concerning you violates data protection provisions. The right to lodge a complaint may in particular be asserted before a supervisory authority in the member state of your place of residence, your place of work or the place of the alleged infringement.

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